SAM.gov experienced a significant information security issue in April. As a result, GSA implemented an enhanced registration process requiring submission of a notarized letter via the US Mail to facilitate SAM.gov registration and re-registration. However, processing the notarized letters created significant delays in the SAM.gov registration process resulting in the inability for some potential applicants to submit their applications by the solicitation close date.
Applicants who have been unable to apply to an Office of Justice Programs solicitation for this reason should notify us in accordance with the technical difficulties guidelines contained in the solicitation within 24 hours of the close of the solicitation.
The applicant should include the name of the solicitation in the subject line or body of the email and include a copy of the dated notarized letter provided to SAM.gov for registration as well as any communication regarding this issue with SAM.gov and/or Grants.gov. To be considered for a waiver to apply, the date of the notarized letter must be before the close date of the solicitation.
For waivers granted, the program office should contact the affected applicants and provide instructions on how to submit the application through GMS. The instructions should include the deadline for the submission of all necessary application documentation in GMS.
This past weekend, GSA “uncoupled” processing of the notarized letter from the SAM.gov registration for the Federal Assistance (grants) community. In addition, GSA processed the backlog of registrations for Federal Assistance registrants and they are now current with the registration process. Both the SAM.gov and Grants.gov web sites have been updated to reflect this change in process:
ALERT – June 11, 2018: Entities registering in SAM must submit a notarized letter appointing their authorized Entity Administrator. Read our updated FAQs to learn more about changes to the notarized letter review process and other system improvements coming in June.
UPDATED SAM.GOV ALERT: For your SAM.gov registration, you must submit a notarized letter appointing the authorized Entity Administrator. The review process is changing for the Federal Assistance community on June 11,2018. Read the updated FAQs to learn more.
Updated FAQs (SAM.gov website):
NOTARIZED LETTER PROCESS CHANGES
How is the notarized letter review process changing on June 11, 2018?
• Effective June 11, 2018, entities who create or update their registration in SAM.gov to apply only for federal assistance opportunities such as grants, loans, and other financial assistance programs no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated.
o Hint: This applies to you if your SAM.gov Purpose of Registration is Federal Assistance only. Check SAM.gov to find your Purpose of Registration.
• Federal Assistance entities still must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active.
1. OAAM is working with OCOM on communication with NCJRS regarding this issue.
2. OAAM will be updating https://ojp.gov/funding/index.htm alert at the top of the page with the information above.
3. OAAM has asked all program offices whether they are hearing a change in the number of issues encountered after the GSA update this past weekend.
4. OAAM will send a blast email to all existing and past award recipient POCs, FPOCs and Authorized Reps with the information above.